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American Federation of State, County, and Municipal Employees

American Federation of State, County, and Municipal Employees
 

Office Assistant IV – Political Action Department

Based in Washington, DC


Office Assistant IV
Local 2 Grade A5
Political Action Department
Starting Salary: $46,729

This position provides advanced-level clerical, administrative support and related work as required to the PEOPLE Department.

DUTIES:

  • Maintain, update, manipulate, and execute all transactions and records for soft money contributions.
  • This includes researching relevant websites and up keep of records and data.
  • Prepare and print all CAF’s, letters and transmittal memos for disbursing soft money funds to affiliates, International staff or directly to campaigns.
  • Assist Political Finance & Compliance Coordinator in searching the internet, campaign finance report documents and reporting calendars each year.
  • Sort, store, retrieve and maintain files.
  • Set up, maintain, and file all CAF records and fundraising reports related to contributions.
  • Set up, maintain, and file all “soft” money state reports.
  • Maintain a schedule of all soft money disbursements and soft money notebooks using Excel.
  • Back-up in preparation, approval and collaboration with accounting for soft money disbursements.
  • Pick-up and deliver checks, expense reports, and other documents for signature and copying.
  • Prepare and process invoices for payment to vendors for political phone banks.
  • Prepare documents from draft to final form.
  • Finalize and proofread correspondence.
  • Assist with daily routine requests and long-term special projects.
  • Arrange conferences and special meetings.
  • Answer incoming calls for the department, screen calls, route calls or take and deliver messages.
  • Place calls as requested.
  • Create PowerPoint slides for presentations.
  • May be required to perform other related duties as assigned.

REQUIREMENTS:
Education & Experience:

Graduation from an accredited high school or equivalent and office experience, including the proficient use of software programs particularly MS Office; or any equivalent combination of education and experience. Three to five years of experience of office experience plus general knowledge of office and organizational procedures.

Skills

  • High level proficiency in MS Office Suite, especially MS Access, as well as other databases.
  • Ability to use MS Outlook, including the calendar program, and perform accurate data entry into databases.
  • Excellent knowledge of office and organizational procedures.
  • Basic knowledge of office equipment such as reproduction, telephone and fax machines.
  • Must be able to independently complete assignments and work under pressure to meet tight schedules.
  • Sufficient written and oral communication skills to exchange routine information.
  • Strong ability to proofread documents and compose correspondence.
  • Must demonstrate a typing speed of 45-50 wpm.
  • Communication skills sufficient to exchange routine information.
  • Ability to establish and maintain effective working relationships.
  • Travel and overtime may be required.

** A Skills Assessment may be required of all candidates. **

Please submit résumé and cover letter to recruiting@afscme.org.

AFSCME is an equal opportunity employer, and, as such, does not discriminate against an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

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