Administrative Assistant II

Oakland, CA

AFSCME Local 3299 is a statewide labor union with dynamic rank and file leadership that is committed to organizing and building a powerful, progressive, democratic, militant, member run union. We are the University of California’s largest union, and represent more than 22,000 Service and Patient Care Technical Workers at the system’s 10 campuses, 5 medical centers, numerous clinics, research laboratories and UC Hastings College of the Law.

This is a full time permanent position with benefits, primarily working out of our headquarters in Oakland, California.

We are seeking a high-energy, mature, well organized, Administrative Assistant for a position that will include assisting executive staff, providing support to statewide campaigns, special projects, and meeting and travel responsibilities for the entire organization. Must be experienced having worked in a fast-paced office environment and capable of handling multiple numbers of diverse assignments. Labor or campaign experience preferred.

Responsibilities will include:

  • Coordinate and book travel arrangements for statewide staff and members, including Executive Board members
  • Coordinate meeting and conference logistics/arrangements
  • Relieve executive staff of minor administrative and business travel coordination
  • Assist when necessary in the development and preparation of presentation material, campaign material, and campaign propaganda
  • Coordinate and plan logistics for rallies and other actions/events, including onsite support
  • Coordinate special projects and prepare database reports
  • Provide administrative support to staff in satellite offices including onsite support when necessary
  • Maintain various travel and events calendars
  • Create and maintain filing systems for Headquarters related to travel and events
  • Other administrative support as assigned

Ideal Applicant will be:
Bilingual (Spanish). Experienced (2-4 years minimum) in administrative/office work, and travel and event planning and logistics, preferably in a dynamic member-driven organization. You should be able to display responsible initiative, to receive and apply feedback, and possess the ability to work with a diverse group of people. We are seeking an incredibly motivated, responsible, independent worker, who is organized, a multi-tasker, problem-solver, detail-oriented, and willing to travel to satellite offices across the state of California when necessary.

Required Qualifications:
Excellent interpersonal skills, proficiency in MS Office Suite/Access, Google documents, and Adobe. Web/Graphic design is a plus. High level of experience in coordinating and booking travel and office events. Weekends and long and/or irregular work hours may be necessary on occasion. We provide an excellent salary, benefits, training opportunities, and advancement opportunities.

Bilingual Spanish/Chinese and other languages are a plus. Women, people of color, and disabled persons are encouraged to apply.

Interested applicants should send cover letter, resume and 3 references with Administrative Assistant II in the subject line to :  Jessica Cendana, Administrative Manager, jobs@afscme3299.org.


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