Indiana State Teachers Association
 

Accounting Assistant
Accounts Receivable

Based in Indianapolis, IN

 

JOB TITLE: Accounting Assistant – Accounts Receivable
DATE OF POSTING: October 30, 2025
CLOSING DATE: November 21, 2025, or until filled
STARTING SALARY: $46,350 
ESTIMATED DATE TO FILL: December 15, 2025

Job Title: Accounting Assistant--Accounts Receivable 

Salary Classification: B

General Description
This position provides support of the day-to-day operations of the accounting process and the preparation of Accounts Receivable Invoices and related business functions for the ISTA Business Office. Work is generally standardized and performed within established procedures and guidelines with limited supervision. The qualifications listed below are those qualifications required for the position but do not encompass all those activities which may be included in the responsibilities of the job. There are certain daily activities related to the individual's job which may be performed regularly but are too general in nature to list. This position is located at the ISTA headquarters office in downtown Indianapolis. This position is part of the ASO Bargaining Unit and reports to the CFO/Operations Director and Supervisor of Accounting. 

Qualifications

• High School diploma or equivalent.
• Knowledge of office routines and administrative procedures.
• Experience in the use of an accounting general ledger and supporting journals.
• Knowledge of Microsoft Dynamics accounting software.
• Knowledge of Concur Expense reporting system
• Knowledge of bookkeeping procedures.
• Knowledge of accounting filing systems.
• Good oral and written communication skills.
• Must be skilled in Microsoft office with strong skills in Microsoft Excel.
• Knowledge of ISTA organizational structure and philosophy, goals, and operations of ISTA and the ISTA Business Office.

Specific Duties and Responsibilities

• Process monthly billings for ISTA and its affiliated entities.
• Post dues batches to general ledger
• Post cash receipts to general ledger
• Administer and process Concur expenses
• Administer staff credit card accounts
• Perform bank reconciliations.
• Maintain accounts receivable records and perform credit and collection functions for all entities.    
• Assist with the preparation of journal entries as needed.
• Prepare general ledger account analysis and reconciliation(s) for various accounts as assigned.
• Assist with the process of the Association year-end audit including the preparation of multiple year end workpapers as assigned.
• Maintain all lease files 
• Maintain corporate insurance records.
• Maintain UD spreadsheets/tracking
• Administer AAA memberships
• Assist with Local tax exemption/incorporating and filings. 
• Preparation and processing of the property tax returns and files.
• Back up for sales tax exempt certificates from the state
• Code expenses for payments to be made as needed
• Complete credit applications upon request
• Respond to routine questions including those related to billing.
• Order/organize office supplies and other necessary office products.
• Perform miscellaneous job-related activities assigned by the supervisor.

Application Procedure:
Applications will be accepted until filled. Please follow the link below to apply. 

Current Openings | Recruitment

About ISTA:
The Indiana State Teachers Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetics. Consistent with the ISTA Affirmative Action Plan, minorities, women, individuals with disabilities, individuals of all ages (18 or older), and veterans are encouraged to apply.