Legal Services Department

AFT/Florida Education Association

Based in Tallahassee, FL

POSITION TITLE: Secretary – Legal Services Department
CLASSIFICATION: Secretarial, FSO Bargaining Unit
REPORTING TO: Deputy General Counsel
LOCATION: FEA Headquarters, Tallahassee, Florida

The Legal Services Secretary reports to the Deputy General Counsel. Primary duties include secretarial and other administrative duties and activities for the legal services staff, monitoring and processing all legal services insurance claims and reimbursements, preparing and managing legal correspondence, reports and documents; maintaining schedules and calendars; organizing and coordinating meetings and travel arrangements; using/maintaining legal services office systems/databases/tools; handling incoming mail and other material, setting up and maintaining filing systems; communicating verbally and in writing to answer inquiries and provide information, and liaison with internal/external contacts and coordinating the flow of information both internally and externally.

High school graduate or equivalent with one or two years of college or advanced training preferred. Knowledge of insurance claims, billing and collections preferred. Minimum 2 years of law firm work experience preferred. Professional Legal Secretary (PLS) or Certified Legal Secretary Specialist (CLSS) designations, preferred. Computer skills include proficiency in MS Office Suite including Outlook, Word, PowerPoint, Excel, etc. Familiarity with the operations of a membership organization or labor union is desirable. Must possess ability to communicate both orally and in writing. Must possess ability to understand departmental operations and procedures. Must possess ability to organize and quickly process legal and insurance pleadings and materials.

General Responsibilities:

  • Identify, contribute to, and support new opportunities to advance FEA’s vision, mission, and strategic goals.
  • Perform all work assignments in a manner that effectively and efficiently utilizes FEA resources.
  • Contribute to and support the development and implementation of departmental and interdepartmental programs and services.
  • Perform all duties, responsibilities, and assignments within the guidelines outlined in the FSO/FEA Collective Bargaining Agreement and in accordance with FEA Policies and Procedures.

Specific Duties and Responsibilities:

  • Type, edit, and format legal pleadings, documents, and briefs for the Deputy General Counsel, in-house attorneys, and legal services specialists.
  • File appropriate pleadings with administrative agencies and courts.
  • Prepare legal memorandum for internal distribution.
  • Maintain master calendar for all attorneys and legal services specialists.
  • Receive, log and distribute cases for in-house and retained counsel. Verify membership.
  • Input all case data into DLMS.
  • Prepare and maintain all case files for in-house and retained counsel. Reproduce and distribute all appropriate materials to counsel and clients/members.
  • Open, sort and date stamp all mail.
  • Prepare and maintain administrative files.
  • Respond to routine requests for information from Officers, Leaders and Staff.
  • Assist in preparation of committee and delegate assembly activities.
  • Coordinate travel and hotel reservations for Deputy General Counsel and legal staff.
  • Provide phone coverage for legal services department. Monitor legal help center calls and emails.
  • Assist in development and preparation of legal services pamphlets/flyers.
  • Assist as needed with general overflow work for FEA.
  • Process and maintain all Legal library materials as needed.
  • Maintain attorney membership to the TBA, FLBA and ABA.
  • Perform other duties as assigned.

COMPENSATION & BENEFITS: Salary per the negotiated agreement between the Florida Education Association and the Florida Staff Organization based on credited experience. Employer-provided hospitalization, medical, dental, vision, life and long-term-disability insurance; employer-paid retirement; vacation, sick leave, and holidays.

To Apply
Interested applicants should submit cover letter and résumé by clicking on the link provided below –

Application Deadline: Open until filled


Consistent with the FEA Affirmative Action Plan, minority, female and physically challenged applicants are encouraged to apply.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.