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Secretary
Legal Services Billing and Audit Compliance

AFT/Florida Education Association

Based in Tallahassee, FL


Job Title: Secretary – Legal Services Billing and Audit Compliance
Classification: Secretarial, FSO Bargaining Unit
Supervisor: Deputy General Counsel
Location: Tallahassee, Florida

SUMMARY:
The Legal Services Billing and Audit Compliance Secretary reports to the General Counsel and/or Deputy General Counsel. Primary duties include secretarial and other administrative duties and activities for the Legal Services staff, monitoring and processing all legal services insurance claims and reimbursements, preparing and managing legal correspondence, reports and documents; maintaining schedules and calendars; organizing and coordinating meetings and travel arrangements; using/maintaining Legal Services office systems/databases/tools; handling incoming mail and other material, setting up and maintaining filing systems; communicating verbally and in writing to answer inquiries and provide information, and liaison with internal/external contacts and coordinating the flow of information both internally and externally. Specific duties and responsibilities are listed below.

QUALIFICATIONS:
High school graduate or equivalent with one or two years of college or advanced training preferred. Knowledge of insurance claims, billing and collections preferred. Minimum 2 years of law firm work experience preferred. Professional Legal Secretary (PLS) or Certified Legal Secretary Specialist (CLSS) designations, preferred. Computer skills include proficiency in MS Office Suite including Outlook, Word, PowerPoint, Excel, etc. Familiarity with the operations of a membership organization or labor union is desirable. Must possess ability to communicate both orally and in writing. Must possess ability to understand departmental operations and procedures. Must possess ability to organize and quickly process legal and insurance pleadings and materials.

GENERAL DUTIES:

  • Acknowledge and support the advancement of FEA's vision, mission, and strategic goals.
  • Identify, contribute to, and support new opportunities to advance FEA's vision, mission, and strategic goals.
  • Perform all work assignments in a manner that effectively and efficiently utilizes FEA resources.
  • Contribute to and support the development and implementation of departmental and interdepartmental programs and services.
  • Perform all duties, responsibilities, and assignments within the guidelines outlined in the FSO/FEA Collective Bargaining Agreement and in accordance with FEA Policies and Procedures.

SPECIFIC DUTIES AND RESPONSIBILITIES:

  • Maintain accurate and up-to-date Legal Services financial records.
  • Process, balance, and reconcile all outside attorney billing.
  • Process, balance all in-house legal and non-legal costs
  • Maintain and coordinate all records necessary for audit compliance, and prepare all closed cases for audit.
  • Process all outside attorney billing in the NEA DLMS System.
  • Process all legal services reimbursements to/from AFT.
  • Process, balance, and reconcile all EEL and APL legal billing and claims.
  • Serve as NEA and AFT liaison and staff contact concerning all billing processing system issues.
  • Ensure accuracy of all Legal Services Payables and maintain accurate records of same.
  • Prepare periodic financial reports for the Director of Legal Services.
  • Serve as resource to Service Unit staff and local leaders concerning the billing processes and periodic reporting.
  • Type, edit, and format legal pleadings, documents and briefs for the Director of Legal Services, in-house attorneys, and Paralegal specialists.
  • Assist as needed with general overflow for FEA.
  • Prepare and maintain administrative files.
  • Perform other duties as assigned.

COMPENSATION & BENEFITS: Salary per the negotiated agreement between the Florida Education Association and the Florida Staff Organization based on credited experience. Employer-provided hospitalization, medical, dental, vision, life and long-term-disability insurance; employer-paid retirement; vacation, sick leave, and holidays.

TO APPLY: Interested applicants are to submit their cover letter and resume by clicking on the link provided below –
https://organizers.applicantstack.com/x/detail/a2gb5riq18ud/aaak

APPLICATION DEADLINE: Open until filled

FLORIDA EDUCATION ASSOCIATION IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Consistent with the FEA Affirmative Action Plan, minority, female and physically challenged applicants are encouraged to apply.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.