Accounts Receivable Clerk III

Washington, DC

Job Description

The National Association of Letter Carriers (NALC) is seeking an Accounts Receivable Clerk III at our DC Headquarters, located a stone’s throw from the U.S. Capitol Building. General accounts receivable duties, including processing supply requisitions, deposits, invoicing, and collections.  Duties and responsibilities include the following:

  • Manages oversight of the Associate Member dues billings and the processing and reconciliation of the subsequent cash receipts to ensure all member accounts are properly credited.
  • Manage inquiries from Health Benefit Plan(HBP) members, preparing correspondence to members on receivable issues and updating the membership database, through HBP, as necessary.
  • Process requisitions for office supplies for Headquarters and Regional Offices.
  • Prepare purchase orders for approval, ordering supplies from approved vendors, ensuring timely receipt, and distribution of ordered supplies and supporting documentation to accounts payable for subsequent payment.
  • Deposit in-house cash receipts, including preparing deposit slips, maintaining deposit worksheets in Excel and crediting A/R open items in Solomon Cash Manager using correct account numbers.
  • Maintain C/R files for all deposits and supporting documentation to include supporting materials from deposits from NALC store sales.
  • Invoice and ensure timely collection of rents and other receivable from our various account numbers, printing aged A/R reports, positing and reconciling.
  • Other duties that may be assigned.

Qualifications – Knowledge, Skills, and Abilities Required

These are the minimum qualifications required to successfully perform the job. These are the qualifications that are necessary for someone to be considered for the position.

  • Bachelor Degree in Accounting or similar field with relevant work experience.  Equivalent training, and/or work experience can be substituted for educational requirements.
  • Experience with membership and accounting databases including an understanding of chart of accounts, sub-accounts, and sub-ledgers.  Knowledge of the accounting cycle, GL, and A/R required.
  • Strong communication skills.
  • Proficiency in MS Word, Excel, and willingness to learn new software as needed
  • Administrative skills, including keyboarding and writing / grammatical skills
  • Ability to multi-task, meet deadlines, and work well under pressure
  • Detail-oriented and accurate
  • The ability to react to change productively and handle other essential tasks as assigned.

Schedule: Regularly 35 hours per week: Monday – Friday, 9 am – 4:30 pm

The National Association of Letter Carriers is the sole representative of city delivery letter carriers employed by the U.S. Postal Service. Since it was founded in 1889, the NALC has had a long and distinguished history of defending their rights and protecting their interests. We offer an extensive benefits program, including comprehensive, low-cost medical insurance, generous leave, annuity pension, and more.

If interested, please submit your salary requirements along with your resume to raker@nalc.org. No phone calls, please.

EXAM REQUIRED: All final candidates will be assessed on-site through software testing to determine the technical qualifications of each final candidate.


Job Type: Full-time

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