Administrative Assistant
Development Department

Washington, DC

GENERAL DESCRIPTION OF POSITION: The administrative assistant performs all administrative tasks relating to the functioning of the major gifts and planned giving departments. The administrative assistant ensures donations are properly tracked and acknowledged, all databases and systems are up to date.


  • Oversees office procedures and systems;
  • Completes various desktop publishing and word processing tasks, including proofreading and formatting donor communications;
  • Assists in production, mailing, and delivery of papers to donors; handles outgoing development mail;
  • Batches and codes donor contributions;
  • Prints and mails thank you letters and receipts;
  • Maintains, standardizes, and mines donor data;
  • Prepares and executes donor mailings and outreach materials;
  • Reconciles donations each month received through multi-channeled outreach efforts;
  • Prepares documentation for the annual audit for major gifts;
  • Ensures donor communications and correspondence are processed and filed;
  • Compiles planned giving correspondence materials for donors on wills, annuities and other
  • planned giving products as directed;
  • Opens and sorts mail, copies and scans checks; and
  • Other tasks as assigned.


  • Bachelor’s Degree preferred.
  • Strong attention to detail required. Ability to handle multiple projects and responsibilities quickly and accurately.
  • Excellent communication and solicitation skills, both oral and written.
  • Ability to work effectively with a wide variety of people in a fast-paced environment with multiple priorities and frequent deadlines.
  • Development experience preferred.

TO APPLY: Please send cover letter and resume to: Development Jobs, devjobs@citizen.org. No phone calls please.

SALARY AND BENEFITS: Competitive salary commensurate with experience; Employer paid medical and dental coverage; three weeks paid vacation for new employees.

Public Citizen is an equal opportunity employer.
visit www.citizen.org

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.