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AFSCME Indiana-Kentucky Council 962

 

Office Assistant

Louisville, KY


Salary Range: Commensurate with experience within the range of $28,000- $30,000

Purpose
This position reports to the Executive Director or designee and is primarily responsible for daily clerical support. This position will provide clerical support to the staff representatives, organizers, and other Council 962 staff.

PRIMARY RESPONSIBILITIES (Examples provide a general summary of the type of work that is required.)

  • General office support for both staff and visitors
  • Plan meeting logistics, announcements and take detailed minutes
  • Develop and maintain a filing system
  • Places, answers, screens, and redirects a large volume of telephone calls.
  • Maintain contact lists of staff, members, vendors, and other agencies.
  • Performs receptionist duties, receives visitors, determines need and directs accordingly.
  • Receives, date stamps and distributes mail. Prioritizes mail and handles routine requests when necessary.
  • Takes dictation of letters, memos, reports and other documents and transcribes using work processor. Proofreads for accuracy, grammar, and punctuation. Duplicates and circulates documents accordingly.
  • May maintain office petty cash and revolving fund account. May prepare monthly bank reconciliation forms, write checks, balance accounting books, and submit necessary reports.
  • Inventories and orders supplies with attention to quality and cost effectiveness.
  • Maintains postage meter
  • Makes hotel and airline reservations as requested. Prepares travel itinerary and confirms all plans.
  • Makes arrangements for conferences and organizing meetings.
  • Process dues deduction cards
  • Collects articles for various AFSCME 962 publications and proofreads for accuracy, grammar, punctuation, and clarity.
  • Update membership files, database, and the International office
  • Assists local leaders/stewards with clerical support, as time allows
  • Maintains the meeting room calendar
  • May maintain Legislative Assembly and Senate bills file.
  • Provides other support to office and field staff as requested
  • Participation in Council 962 engagement activities as needed
  • May be required to perform other duties as assigned

Contacts
Include office staff, general public, local union leaders and members, and other department staff and others as directed by the Executive Director or designee.

Direction and Decision Making
This position reports to the Executive Director or designee.

Education and Experience

  • Background described would normally be obtained through a combination of high school education (or equivalent) and office experience, including the proficient use of software programs to provide the following knowledge, skills, and abilities:
  • Knowledge of office equipment, such as copier, scanner, telephone and fax machines and other similar machinery.
  • Knowledge of office practices and procedures.
  • Knowledge of grammar, spelling, and punctuation to proofread and compose simple correspondence. Proficiency in Proficiency in MS Office Software (Word, Excel, Access).
  • Ability to perform simple mathematical computations.
  • Ability to type 50 wpm.
  • Communication skills sufficient to exchange routine information and to establish and maintain effective working relationships with all employees.
  • Excellent organizational abilities.
  • Ability to multi-task, problem solve, and prioritizes the work of others.
  • Excellent oral and written communication

Physical Requirements (as required by ADA)
Work is performed in an office environment.

A Skills assessment may be required of candidates

AFSCME Indiana-Kentucky Council 962 is an equal opportunity employer.

To be considered
For each position of interest, please send an email with an attached cover letter and resume to: rrichmond@afscme962.org.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.