Office and Professional Employees Internation Union - AFL-CIO
Local 153 Pension Fund and the Local 153 Benefits Fund (“Funds”)

Fund Administrator
Taft-Hartley Benefit Funds

New York City, NY

The Local 153 Pension Fund and the Local 153 Benefits Fund (“Funds”), located in New York City, are currently seeking a part-time Fund Administrator. This position reports directly to the Board of Trustees. The Fund Office provides administrative services to support a multiemployer defined benefit pension plan and a supplemental welfare benefits plan. The Funds provide benefits to approximately 2,769 active members and their eligible dependents as well as 4,120 retirees. The pension plan has assets of approximately $200 million.

The Fund Administrator is a hands-on position that is responsible for overseeing and managing the day-to-day operational, technical, and organizational administration of the Funds in accordance with all respective Trust Agreements and Plan Documents adopted by the Trustees. This responsibility includes developing, implementing, and monitoring policies, programs, standards and procedures to ensure compliance with all relevant local, state and federal regulations and requirements, including ERISA, and interacting with all relevant local, state and federal agencies, including PBGC, DOL and IRS. The Fund Administrator must interact collaboratively with the Trustees, Fund Office staff, participants, employers, union, professional advisors, service providers and colleagues at all levels both inside and outside the organization.

Responsibilities include but may not be limited to:

  • Oversee day-to-day operations: Ensure financial and operational accuracy and compliance of the administration of the Funds; Establish and monitor operational policies, procedures and standards to ensure efficiency, accuracy and prompt, accurate service to participants; Oversee and monitor all service providers; Oversee financial accounting of the Funds and review/approve all financial transactions (e.g., payroll, bills, transfers) and work (e.g., pension applications, calculations and benefit payments).
  • Oversee supervision of benefits staff: Provide leadership, guidance, and motivation to approximately three benefits staff; Oversee development and training of benefits staff to maintain current knowledge/skills; Ensure appropriate staffing levels are maintained.
  • Ensure compliance: Consult with outside professionals on compliance matters as needed; Assist in submission of government mandated forms; Remain informed of all plan provisions for both Funds; Network regularly with professional organizations and colleagues in the industry to stay informed of new regulations, recent events and/or other situations that could affect the Funds.
  • Communicate plan changes: Ensure all plan and policy changes are communicated to Fund Office staff, participants, employers, unions, as well as other plan professionals and colleagues as needed; Ensure that all participant communications and required notices are completed and distributed in a timely manner; Communicate regularly with participants, professional advisors, governmental agencies, employers, unions and Trustees.
  • Coordinate and attend Board meetings: Schedule and coordinate all logistics and materials for Board of Trustee meetings; Prepare and present routine and periodic management reports related to benefit administration/operations; Attend Board, committee and other meetings as directed by the Trustees.
  • Ensure adequate systems and technology: Ensure systems are maintained and updated to support the Funds’ recordkeeping, benefit processing and participant service needs.
  • HIPAA Privacy and Security official: May serve as HIPAA Privacy and Security Official; Ensure development, implementation and adherence to privacy and security policies and procedures and training of Fund Office staff.

The ideal candidate will meet the following requirements:

  • Work Experience: Minimum of ten (10) years of increasingly responsible experience in benefit plan administration (pension and health) and compliance required; Minimum of five (5) years of senior-level management experience required, including direct experience with executive-level decision making and interaction with Executive Management.
  • Educational Background: Bachelor’s degree required; advanced degree (e.g., MBA) or CEBS certification preferred.
  • Special Skills or Credentials: Experience in Taft-Hartley or collective bargaining environment preferred; Extensive knowledge of pension and health plan administration and compliance is required, including familiarity with ERISA, HIPAA, ACA, PPA, and other government related/ legislative regulations; The ideal candidate will also have demonstrated strong leadership and judgment skills, be detail oriented and highly organized, have strong analytical skills including the ability to interpret operational information and legislative regulations, strong project management skills, be a team player and have excellent interpersonal, and communication skills.

The Funds are an affirmative action employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability.

To apply, please send your resume and salary requirements to atcresumes@segalco.com or Segal Consulting, Attn: Ms. Tamera Singleton, 333 West 34th Street, New York, NY 10001. Please include job reference code 0617153UJ in the subject line or with your application.

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