Secretary to Department Head

New York City, NY

Duties and Responsibilities

Under supervision, performs highly confidential and exceptionally difficult secretary work; takes and transcribes dictation; performs related work.

Example of Typical Tasks

  • Participates in and relieves superior of the administrative detail of the office and discharges the usual duties of a secretary acting in a most exceptional and responsible capacity.
  • Takes dictation and makes transcription of important complex and confidential material.
  • Types correspondence and reports for other employees in Division.
  • Records proceedings and statements of meetings and conferences, prepares the agenda and makes necessary arrangements for same.
  • Prepares and edits correspondence and reports.  Screens telephone calls, messages and incoming materials. 
  • Maintains the superior's private and other office files, maintains the record of the schedule of activities and keeps the superior informed of pending matters and appointments.
  • Supervises personnel as assigned in the performance of their tasks.
  • Plans, assigns and reviews work of subordinates, and is responsible to superior for the satisfactory completion of the work assigned.

Salary: $40,000


Applicants must have knowledge of Microsoft Word, Excel and Outlook.

If you meet these qualifications, please send resumes and cover letters as a Microsoft Word or PDF attachment file via email (emercado@dc37.net). PLEASE NO PHONE CALLS.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.